Free Cleaning Estimate Generator

How to make an estimate in 5 steps

1. 1

   Add your business details

   Enter your business name and contact info so the estimate clearly shows who it's from.

2. 2

   Add the customer you're quoting

   Fill in the name and details of the customer you're quoting in the "Bill To" section.

3. 3

   List your line items

   Add each service or product with a description, quantity, and unit price. The tool calculates each line and the running subtotal for you.

4. 4

   Set tax and notes

   Add an optional tax rate and any notes or payment terms. Your tax and total update automatically.

5. 5

   Download the estimate PDF

   Click download to get a professional estimate PDF, ready to email, text, or print. It's free and there's no watermark.

What to include on a cleaning estimate

Your business details

Your business name, address, phone, and email so the customer knows exactly who the document is from and how to reach you.

The customer's details

The name and, ideally, the address and contact info of the person or company you're working with.

A unique estimate number

A sequential number (like EST-1001) makes each estimate easy to reference and keeps your records clean.

An itemized list of work

Each service or product on its own line with a clear description, quantity, and unit price, so there are no surprises about what's being charged.

Subtotal, tax, and total

Show the subtotal, any sales tax applied, and the final total in plain numbers the customer can verify at a glance.

How long the estimate is valid

A validity window (such as 30 days) sets expectations and gives the customer a reason to decide before your pricing changes.

Any deposit or terms

If you require a deposit to schedule the work, or the scope has conditions, spell them out so there's no confusion when you start.

Frequently asked questions

Is this estimate generator really free?

Yes. You can create and download as many estimate PDFs as you want, for free, with no account and no watermark. It's made by WorkSlate, field service software for cleaning businesses, as a free tool.

Do I need to sign up to use it?

No. There's no login and no email required to generate and download your estimate. You fill in the form and get your PDF immediately.

What should a cleaning estimate include?

A complete estimate should include your business name and contact details, the customer's details, a unique estimate number, the date, an itemized list of services or products with quantities and prices, any applicable tax, and the total. For an estimate, it helps to include how long the quote is valid. This generator captures all of that.

Can I add sales tax?

Yes. Enter a tax rate as a percentage and the tool applies it to your subtotal and updates the total automatically. Leave it blank if the estimate isn't taxable.

Can I send the estimate to my customer?

The tool gives you a downloaded PDF, which you can attach to an email, send as a text, or print. If you want to send estimates directly, track whether they've been viewed and get one-click approval, that's what WorkSlate does.